HHS Band Parents, Inc. 

Officers and Committees 

The HHS Band Parents, Inc is a non-profit organization that was created to help raise money for the Hamilton High School Marching Band. This organization helps keep the cost of Band Fees down to an affordable price for each student who is a member of the Hamilton High School Marching Band. The program is ran by the parents of the students that are enrolled into the Hamilton High School Marching Band. 

There are Four Officer Positions: President, Vice President, Secretary, and Treasurer. The Executive Board is composed of the officers of the HHS Band Parents, Inc. and the Head Band Director. 

In addition to the Executive Board, there are committees that must be formed so that things can run more smoothly and more efficiently. Each Committee just requires a chair, (a person who will be in charge and volunteers to assist in helping that committee). 

List of Committees : 

* Student Meals 

* Concessions 

* Fundraising 

* Transportation/Chaperones 

* Publicity 

* Uniforms 

* Band Camp 

* Spirit Wear 

* Props 

If anyone is interested in any of these positions, Please come and talk to someone in the Executive Board, and Head Band Director. We love meeting new parents. Everyone is welcome.

Listing of standing committees and responsibilities: 

Student Meals: Includes snacks and meals for the Students and Staff for Marching Band Season. Coordinate with the Concessions Chair. 

* Meals and water for the competitions, and AWAY Football games
* Water and snacks for the Parades, Fall Practices, Basketball Pep Bands
* Planning of the Senior Meal, Refreshments for any meeting, or at the Directors' Request for any reason. 

* Try to plan food stops on trips and competitions. 

Concessions: Includes all events where the Concession Stand will run in full operation (Stadium & Cafeteria). Coordinate with all Event Chairs, for all events that require the Concession Stand in use. 

* Must have at least 2 volunteers with a ServSafe Certificate, to be able to run the concession stand. Has to be posted on the wall for everyone to see. This is so hot foods (Cheeseburgers/Hamburgers, Hot dogs, Marching Tacos etc..) can be served.
*This committee will lead this effort by purchasing food, coordinating with volunteers, and pulling together all details. 

* This will also include the Bake Sale Table, and cookies for the band during halftime.
* Concession Operation at Ticket Frenzy, City Wide, Band - O -Rama (BOR), and MEPA 

Fundraising: Includes doing research into things that we can sell (Liberty Fundraising for Example) to help raise money for the Marching Band 

*Corporate Fundraising 

*Car Wash 

*Tag Day 

* Ticket Frenzy

* Bake Sale (BOR/MEPA, Football games) 

*Spirit Table (Football Games) 

*Product Study 

*Product Sales 

*Fundraiser Dinners 

Transportation/Chaperones: Students, pit crew, chaperones, and parking lot attendant 

* Chaperones: The Marching Band needs chaperones when they attend away football games, competitions, and pep band performances. 

* Anyone who is interested in being a chaperone is REQUIRED to have a background check. The reason for this being, is because the chaperones will ride the buses with the band for competitions and away football games. This would also require escorting students in groups to the restrooms. 

*Transportation: Equipment needs to be loaded onto the semi, and unloaded for the performances. Then transported onto the field.

*Volunteers are also instrumental in helping the Marching Band with the show props each year.
*Parking lot coordination and safety 

Publicity: If you are an energetic, very friendly person, and love to socialize and talk to people, this job is for you.
*Engaging with the community
*Parent engagement communications

*Photos

Uniforms: Storage, Maintenance & Measuring 

*Coordinate uniforms fittings at the beginning of the season (Marching Season, Winter Guard, and Winter Drumline) 

*Help the kids prepare before performances by ensuring they have the proper attire for each performance. 

*Uniform Maintenance (cleaning, Hemming, Inventory, and sorting)

Band Camp: Support students and parents from registration to last day of camp 

*During the registration phase, we will need volunteers to collect and log paperwork.

*During the planning phase, we will need volunteers to manage a variety tasks:

1.) Help Student leaders plan social activities 

2.) Work with the District Staff to set up the kitchen 

3.) Plan meals for the full week of band camp 

4.) Coordinate snacks and water during band camp 

5.) Plan the potluck dessert, etc. 

*During the 2 week band camp, we will need a large handful of volunteers to support our students and director’s each day. 

Equipment/ Logistics: This includes driving the districts Trucks (Box Truck & Semi) 

*Coordinate rentals, drivers etc.. For trips 

1.) Semi: It is REQUIRED to show proof of CDL, along with Insurance, and a background check must be completed to be a approved driver. 

2.) Box Truck: It is REQUIRED to show proof of a Valid Driver's License, along with Car Insurance, and background check must be completed to be a approved driver.

*This would be for Marching Band Season, Indoor Drumline, and Winter Guard

*Handle routine and unexpected maintenance 

1.) Trailer Inspection

2.) Fuel for Gator, generator 

3.)Winterization 

4.) Inspect, grease, replace caster, etc. 

*Ensure stock of common tools and parts for trips 

1.)Including instrument maintenance 

2.) Drills, Screwdrivers, flathead etc.. 

* Manage storage facilities 

Spirit: This is a simple and fun committee ! This is for anyone, and everyone 

* Spirit wear design / order 

* Show shirt design / order 

* Spirit week celebrations 

* Marching Band Senior Night (Flowers & Senior Meal) 

* Other events to celebrate the Marching Bands success throughout the year

* Band Banquet: Food decorations, slideshow, etc.. 

Props: This includes, building, painting, maintaining the props, storage, and resale of the props. 

* Requires administrative and construction capabilities 

1.) Would like a volunteer with the experience of Maintenance/Carpentry skills to be the head of this committee 

2.) This committee would require the same group of volunteers for the whole Marching Band year 

3.) Must be able to travel to every competition to help load the props, unload, put together, and take apart. 

* Construction: Basic tools required. Drills, screwdrivers, flathead, etc..

* Possible painting of the props 

* Deconstruction: Resale, repurpose